Supplier bills: read, matched and approved before they reach Spire
Your suppliers' bills, read by AI from a PDF or a photo and approved before they reach Spire. It matches each bill to the vendor, the purchase order and its receipts, sends it up a ladder of approvers by amount, never to the person who entered it, and only then posts it to Spire AP. For a fish buyer, the DFO slip reader does the same with the purchase slips.
Key capabilities
- Bills read by AI from a PDF or a photo taken on the phone
- Matched to the vendor by business number, and to the purchase order and its receipts line by line
- An approval ladder by amount, with a second signature where you want one
- Never approved by the person who entered or sent the bill
- Posted to Spire AP once approved; paying it stays in Spire
- DFO purchase slips read the same way, for a fish buyer's tickets
The DFO slip reader: from the purchase slip to Spire
A fish buyer's DFO purchase slips, read from a photo of the slip, printed or handwritten. Each line's grade, pounds and banding are read, the fisherman is matched by his FIN, a licence or his vessel's registration, and the lines are priced from your own price table for the day landed. A person checks the ticket, and only then is it posted to Spire: a purchase order received into stock and a bill, for each share of the catch.
- Printed or handwritten slips read from a photo
- The fisherman matched by FIN, licence or vessel registration, never by a name alone
- Priced from your own price table for the day landed
- Checked by a person before anything is written to Spire
- Each step looks Spire up first, so a ticket is never posted twice
The flow, end to end
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Drop the bill in
Add a supplier's bill as a PDF, or as a photo from the phone. AI reads the vendor and their business number, the invoice number and dates, the purchase orders it names, the taxes, the totals and the lines, and lists anything it could not read clearly.
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Match it
Nexus finds the vendor by business number and matches the bill to its purchase order and the receipts against it, line by line, and a person checks it.
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Approve it
The bill goes up a ladder of approvers by amount, with a second signature where you want one, and moves up a tier when nobody has decided in the time you set. Nobody approves a bill they entered.
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Post it to Spire
Once approved, the bill is posted to Spire AP. Paying it stays in Spire.
A Nexus module
Supplier bills, with the DFO slip reader draws on the same live data as everything else you run on Nexus, so it works in step with your other modules: no syncs, no exports. Add it on top of the platform: a monthly fee per company, scaled to your plan, with no per-seat charge.
What people ask about Supplier bills, with the DFO slip reader
Does Nexus pay the bills?
No. Paying stays in Spire. Nexus reads, matches and approves each bill, then posts it to Spire AP.
Can the person who entered a bill approve it?
No, never. A company whose only approver also keys in the bills gives the approval right to a second person.
Is it on for every company?
No. It stays off until you switch it on, and the DFO slip reader is switched on separately, for fish buyers.
Add Supplier bills, with the DFO slip reader to your Nexus
Book a demo and see it running on your own data, connected to the systems you already use.